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9 Best Tips for Tackling Rental House/Property Maintenance

As a landlord, one must know their responsibilities, duties, and rights to ensure there is a smooth transition of ownership from them to the new tenant. New, as well as seasoned landlords, must understand that by ensuring their property is well-maintained, they are relieving the tenants of any unforeseen leakages, roof damages, clogged gutters, or any kind of property maintenance issues.

house maintenance
Rental Home Maintenance

However little the tasks may seem, property maintenance is a tough job. While some of the landowners prefer to do it on their own, others take external help from property maintenance services company which act on their behalf and take care of the following:

  1. Check for Pest Control
  2. Check for Leaks
  3. Appliance Replacements
  4. Re-Painting
  5. Check of Property Damages
  6. Routine Inspections
  7. Creating a schedule
  8. Ensure You Inspect before a New Tenant Moves-In
  9. Hire a property management company

Check for Pest Control

When you own an investment property, you must spare some time each month on regular and seasonal checks. Regardless of whether there are no indications of a pest attack, you need to keep such issues from happening. Even when you get regular pest control done, don’t try to restrict it to one area of the house, as pests will essentially venture out to another room of it. The eradication ought to be done on the overall property.

pest control services
Regular checks on pest control

Check for Leaks

Every property has some soft spots on the rooftops, ceilings, and dividers. Search for any leakages of water around windows, showers, and toilet seats. Check under sinks, boilers, and water heaters. It is imperative to distinguish water leakage as early as possible. Continuous leakages can harm the dividers, roofs, and even an occupant’s assets. Dangerous moulds can likewise form making home maintenance and repairs a huge expense to deal with.

Well, if you are thinking of selling your property too, leaky ceiling can cause you a much damage in valuation of your property.

leakage issues in the ceiling of the house
Ceiling Leakage Issues

Appliance Replacements

Remember that everything has an expiry date. Rooftops, appliances, flooring, and paint will all need to get replaced after a suitable time. A brilliant landlord will assess the life expectancy of significant machines and property appliances that should get supplanted so they can prepare a spending plan and spare money likewise.

Replacements can be a significant house repair cost, yet it will at last add to the estimation of your home improvement whenever done thoughtfully.


An additional layer of paint can be an incredible way to spruce up the property between occupants or/and the lack of it could be the main reason why the previous tenant refused to renew the lease agreement. Often it is an occupant’s security that takes care of the expense of re-painting; however, a long-term tenant may fall under the typical depreciation period, and then the painting costs will be met from the proprietor’s spending plan.

home re-painting for maintenance works
Re-painting the property

Check of Property Damages

In some cases, you may experience a tenant who deliberately damages your investment property. Property harm can be charged to the occupant that caused the damage, yet the measure of time it takes to reestablish a property to lease can mean a loss of rental income.

Then in some cases, the tenant may not have the means to pay for the harm and may not even be bothered about the legal implications, leaving a proprietor to take care of the expense of damage. Both the expense for the property harm and the lost lease costs for the time it takes to prepare a property lease should be thought of beforehand.

Routine Inspections

To avoid circumstances like above, proprietors should plan regular visits to the property while the tenant lives there to ensure there are no damages. A proprietor ought to give prior notice before entering the property; often, the lease agreement determines the frequency and time of these visits.

This is an open door for the landowner to recognize home maintenance & repairs issues or for the tenant to examine any issues, for example, a leaky faucet.

property inspections being done
Property Inspections

Creating a schedule

By defining a timetable for home improvement inspections, it will be simple for you to create a schedule and share with the tenant before to avoid any intrusion. Remember the lease agreement expects tenants to inform you in an ideal way if they have any upkeep issues or face an expense.

You ought to investigate the property once at regular intervals and check the state of the appliances, the floors, the cupboards, the rooftop, and so on. You can avoid this check and incorporate an external help to do this for you at regular intervals.

create a schedule for home maintenance inspections
Defining a timetable for home improvement inspections

Ensure You Inspect before a New Tenant Moves-In

Among other responsibilities as a landlord, while finding a new tenant, you must also inspect the property before a new one moves in. There are areas that the previous tenant must have overlooked and could cause real damage when the new tenants use the property. It is also suggested to replace smoke alarms and other such appliances that require batteries.

Property maintenance may appear to be costly to get a portion of these appliances fixed. However, it’s justified, despite all the trouble. In addition, it’s a landowner’s obligation to make the property risk free and safe.

Hire a property management company

Investment in managing a property is an all year task. While no landowner likes to fall for monthly expenses, but the truth is that keeping up with your investment property can also help in increasing your rental income benefits in the long run by keeping occupant turnover low and property estimation high.

So here hiring a property management company turns out to be a most beneficial option.


Remember that rental home repair requires a differed range of abilities, from plumbing to electrical, and the capacity to inspect issues. Call for help can come at any time of the day or night. A landowner who decides to do rental house maintenance on their own, ought to be ready for all consequences. Landowners ought to likewise recollect that a tenant couldn’t care less how much cash a proprietor may spare in terms of these expenses. One of the main reasons of tenant turnover is insufficient upkeep.

There are a lot of property maintenance company out there for landowners who need support. Property management company in India helps landlords needing services, for example, carpet installation or painting & even rent collection from tenants. Know that a few positions should be taken care of by experts.

10 Reasons to Hire a Property Management Company in India

Property Management is a way for third-party companies to leverage their expertise in maintaining the residence’s status quo and appeasing the tenants. Several rental property owners are availing rental property management services in India to oversee the day-to-day undertaking of the property and dealing with the queries of the occupants. 

In the event of a vacant property, it is the responsibility of the property managers to put the residential abode on rent. From property evaluation, tenant screening, signing a lease, collecting rental payments, marketing vacant spaces, property inspection, interior designing services, and maintenance—Property Managers do the tedious job of property maintenance services in India.

Property Management Services for NRIs in India
Property Management Services for NRI in India

Why to hire a property management company?

Hiring a property management company requires adequate due diligence to avail the best propcare service to manage your asset.

1. Eases the perils of tenancy management

From screening the tenant’s records, rent collection, sorting disputes amongst the tenants, or resolving problems between tenants and other members of the society—a property manager is always on his toes to amicably resolve these perils hour of the day.

Tenancy Management Services in India by PropCare
Tenancy Management Services in India by PropCare

2. Handles odd hour requests for keys and other essentialities

While it may not be possible for a landlord to show up at 3 AM to give a pair of duplicate keys to the tenant, property keys management companies have employees to carry out these reluctant jobs. Besides, they also cater to the other needs about the property from circuit breakage to solving water problems.

3. Provides Legal Services

Tenancy Management is a hassle, especially for the NRIs. It gives more reasons to hire a property manager trained professionally in handling tenant eviction in the pursuit of non-payment of rents. They have the expertise in offering legal and liaison services to the owners to safeguard them from administrative hassles.

Handling of legal cases for Properties for NRIs
Handling of legal cases for Properties for NRIs

4. Repairs and Maintenance of Property

One of the imperative reasons to hire a property management company is the timely maintenance of the real estate asset to attract potential tenants for high rental income. Their property maintenance service starts at every level of the house, from resolving the slightest wall crack to plumbing perils.

5. Leverages vendor management with ease

An untimely vendor responsible for supplying goods and services at the doorstep can ward off the tenants with their unpunctuality. Property managers handle this task too as they have good contact with reputed vendors, merchants, suppliers, etc.

6. Ensures seamless vacant Property Marketing

With their innovative and effective marketing strategy, property management companies’ unswerving efforts are leveraged to place the right advertisement for their asset, determine the best rent rate, and supervise cosmetic enhancements to maximize the revenues.

7. Aids in tax assistance

Paying residential tax is a tedious task for many owners; hence property managers can aid in giving expert advice on claim deductions and organizing essential documentation and forms to avail the claims. Property management fees are tax-deductible.

8. Alleviates the investment value

Real estate is an imperishable investment with increasing value, but seeking advice from a professional property management firm can offer feedback and suggested modification upgrades that can bring in high rental value and impact maintenance and insurance costs.

9. Acts as a bridge between tenant and landlord

For property management India, NRIs often hire property managers who conveniently clarify any property related issues for the tenants on behalf of the owner over the phone or by making personal visits. Besides, they are professional entities refraining tenants from making fake excuses or creating emotional turmoil at the time of rent payments.

Property Managers act as bridge betweeen tenants and owners
Property Managers act as bridge betweeen tenants and owners

10. Enables owners to enjoy rental benefits without compromising on freedom

Real estate investment is often seen as a passive source of income for many owners. But the hassle of maintaining a property is cumbersome. So, hiring a property management company to oversee the residential rental and maintenance procedure can enable a consistent income source without the owners taking new tenancy management and legal responsibilities.

Propcare—A Property Management Company in India

Propcare, a division of MyFollo, is a prominent property management company in Gurgaon, offers innovative Propcare services with a customer-centric approach. MyFollo envisages transforming the way real estate advisory and transactions have been going on for decades.

Leveraging 15+ years of advisory expertise, the firm has been successfully offering Propcare services in the Delhi NCR region. Offering its gamut of services, MyFollo has created 2500+ HNI relationships, manages assets worth 9600 Cr+, executed 1200+ transactions, and provided assistance to 23+ family offices.  

Responsibilities of a Property Management Company
Responsibilities of a Property Management Company

Services provided by Propcare

  • Marketing and Lettings (the action of renting out a property)
  • Rent collection & Deposit
  • Possession Assistance
  • Property Keys Management
  • Property Maintenance & Repairs
  • Tenancy Management
  • Interiors for Rentals

Procedure to manage your property with Myfollo

With the intervention of technology at its core, MyFollo offers a gamut of Propcare services in Delhi NCR, including property marking, rent collection & deposit, possession assistance, key management, property maintenance, and tenancy management.

how to submit your property for mandate to MyFollo
Process to submit your property for management to Propcare, a division of MyFollo

At MyFollo, the proficient team of professionals has a personalized dashboard for every customer to maintain their real estate assets. To avail their quantum services all, you need to do is – 

a) Select an online Propcare management package from their specified list of property packages for vacant, rented, including a special package for zero upfront brokerage

Property Management Packages delivered by MyFollo
Packages offered by Myfollo

b) Make an online payment for the package you select and sign a contract

c) Once done, in the next step there will be a generation of the property management schedule

d) Now you have access to an online property management dashboard to view all the related activities to your property

Client testimonial

MyFollo empowers its business on a performance-driven culture and has a mission to offer top-notch propcare services to its clients. Over the years, the firm has achieved exponential success in offering relentless services in real estate transactions and asset management.

From preparing IM, conducting meetings with potential investors, and finally effective and efficient structuring of the deal, the firm aided Finance Jackson Group with its Commercial real estate in Noida. As for the Unified Credit Solution, the firm has leveraged dynamic end-to-end Propcare services in Gurgaon from fulfilling their mid to long term objectives for managing their real estate assets. 

An expert in handling property management services in India, MyFollo, with its team of proficient, knowledgeable, and proactive professionals, offers multiple suggestions on the real estate portfolio. They enable seamless transactions for Kinetic Motor Company Ltd., thereby aiding them to resolve the complexities of decision-making at family offices.


Today significant cities Pune, Mumbai, Bangalore Chennai, and Delhi NCR are the booming hub of the rental market owing to the fast-paced IT Hubs that have come up over the years. Seeing a market opportunity, several NRIs and residents are increasingly investing in these properties as they offer high rental income and capital appreciation.

But being a landlord is a daunting task, especially if you plan on placing your residential abode for rental usage. From maintaining an attractive state-of-art décor to dealing with troublesome tenants’ legalities, the task seems never-ending! To ease the landlord’s job and reduce the hassle of NRI Property Management, several prominent Property Management Companies in India offer innovative end-to-end property management solutions.

Problems faced by NRI’s while investing in India

“A person without correct knowledge of his past or history or origin is like a tree without roots. It can’t grow”

No matter where we come from or how horrific the past was, we mustn’t forget it for the simple reason that it brought us where we stand today. When you think of an NRI, you think about Indians with a good command over English carrying aam ka achaar or pickle in their luggage while travelling through aeroplanes.

That’s the kind of image that bollywood films have set in our minds.

The reason is that we Indians love our country. We might complain about how we’re cheap and how power cuts are still common in our country and how street food has insects drooling over them but at the end of the day, we know how these power cuts have given us so many memories like going for a late night ice cream and how the same unhygienic street food is our first stop when we go out.

So when one of us goes abroad, we miss our motherland. To cater to this need that we have to connect with our homeland, NRI’s often buy property in India for the simple reason that they don’t have to waste money on hotels when they come back to visit or sometimes, for investment purposes as well.

Unfortunately in our country, what starts as love for the country ends with fraud and we end up despising it.

Maintenance of that property is a headache and a responsibility that comes with buying property. But NRI’s face several numbers of problems when they invest in our India.

Property Management Services in delhi ncr for nris
Property Management Services by MyFollo

Lack of clarity of legal rights

All real estate dealings by NRIs are controlled by the Foreign Exchange Management Act also known as FEMA. The rules clearly state that NRIs can only purchase residential or commercial properties. Any agricultural land including farmland or any kind of plantation property cannot be purchased by a NRI or person of Indian origin.

Yet, only because NRI’s are unaware of this, end up buying agricultural land through fraudulent practices of real estate agents.

Land Grabbers/Property Gatecrashers

NRI’s often end up outsourcing property management to local agents or family members or acquaintances which turns out to be a very poor decision.

Family members often take over illegal possession of the property and local agents often resell the property and disappear with the money earned.

Builders with dubious records

Builders or real estate agents in India often don’t have good work ethic. You could try your look but in 9/10 cases, you will end up regretting not screening the builder/real estate agent. They often make NRI’s sign false illegal documents and take over possession of the property.

Indian Law System

After all these problems, even if an NRI wishes to file a case against the guilty party, a civil case like this will end up taking years to settle. At the end, the parties will have to settle to just end the trail and the NRI will never get the good end of the bargain.

Indian law is slow and sloppy which is why 90% NRI’s would prefer bearing losses than filing a case.

Maintenance and management

Relative to all the other problems, this is the simplest of all. Managing a property so far is difficult. Especially in a country like India, where thefts and vandalism is so common, it’s even more difficult.

Propcare Services for NRIs in Delhi NCR
Propcare Services for NRIs in Delhi NCR

This is why NRI’s often hesitate to invest in Indian real estate.

At the end of the day, there are a lot of solutions. One could screen real estate agents properly and one could hire a top-notch lawyer to fight the case. But at the end of the day, nobody likes a headache.

Propcare, turns out to be a one-stop destination for all NRI’s as it not only guides you from the minute you buy the house, it also leads the way to every time you visit and need your keys.

Rental Property Management – The How’s and Why’s of it

Top 5 Rental Property Management Tips – The How’s and Why’s of it

Over the last decade the equation giving out properties on rent and managing them has changed quite a bit. It has become more professional for sure. But there are still times when the whole landlord – tenant equation goes for a toss like for example: The tenant won’t pay rent on time; the tenant will make unreasonable demands; the tenant may cause damage to the property and so on. It is always a wise decision to not be the bad guy as a landlord and hire a professional manager to take care of such issues. However one should always keep in the mind the “Top 5 Rental Property Management Tips – The How’s and Why’s of it” that will help manage rental properties a breeze.

Inventories: As a thumb rule, before giving a property on rent do document the inventories at the rental property. For example: A list of furniture and fittings and the condition they are in. It is done in the interest of both the landlord and the tenant. When a tenant is on their way out, the property manager/ landlord can match the list and in case of any deviation settle it amicably.

Create a Policy: As a landlord giving out one or many properties on rent, one should have a policy in place which can be shared with prospective and actual tenants. For example: Rent to be received by 10th of every month; the landlord will be available between 4 and 7 pm for a call; a late fee will be charged in event the rent is received late. This policy making may seem tedious in the beginning but it makes things very easy. For example a tenant may come and want to negotiate the payment date or pays late, then one can always refer to the policy and say “Well I am sorry, but our policy states that….” This helps in clearing any doubts.

Avoid Family: Include friends as well. Giving a property to friends and family is always tricky. It may swing both ways as a relation but most likely it is going to be negative, going by our experience. It is advisable to stay clear of family if they are looking for a place to rent. One can guide to similar properties, locations or agents but stay clear of giving your own property on rent to them.

Be Organised: Treat every transaction with your tenant as professionally as possible. Keep files pertaining to all the tenants that will include all documents like the Landlord- Tenant agreement, copy of all rent received and receipts issued, inventories of the property, damage and repairs done. The more organised one is, more easily things will be actioned upon.

Hire a Professional: If one is not full time into property letting out business, they should consider hiring the services of a professional who can act as a bridge between the tenant and the landlord. This way for a small fee all headaches like rent received, deposits, chasing late payments and looking after repairs, can be taken care of.